All Town Board and Commission meetings and Representative Town Meetings, including subcommittee meetings and hearings, are considered public meetings and as such are open to the public. Public meetings are subject to the rules and regulations of the Freedom of Information Act and are conducted using Robert's Rules of Order.
Questions can be directed to the Town Clerk's Office.
The Town Clerk's Office distributes a Helpful Hints document and an FOI letter annually to all Board and Commission chairs. These documents include information on setting annual calendars, composing agendas, recording minutes and entering into executive session.
In 2021, a presentation on Freedom of Information Act + Robert's Rules of Order was presented by Tom Hennick and Jeff Steele. Click here to view that training.
Freedom of Information
All board and commission meetings are subject to the regulations of the Freedom of Information Act. The following documents and links may be helpful in understanding the rules and regulations of the Freedom of Information Act:
Robert's Rules of Order defines parliamentary procedure, which is the name given to the tradition of rules of conduct and customs at meetings. It is a time-tested method of conducting business at meetings and public gatherings and is used to govern procedures and protocol at Town meetings.
- Robert's Rules Handout - by Jeff Steele, former moderator of the RTM
- Dickman's Traffic Lights of Parliamentary Procedure by Carl Dickman
- Understanding Parliamentary Procedure - prepared by the CT Conference of Municipalities (CCM)
- Roberts Rules of Order on Decorum
- Civility at Public Hearings and Meetings Memo - prepared by the Ethics Commission in 2007
- Standards of Conduct (Article XI of the Town Charter)
You solemnly swear that you will faithfully discharge, according to law, your duties as ______ to the best of your abilities, so help you God.
You solemnly and sincerely affirm that you will faithfully discharge, according to law, your duties as ______ to the best of your abilities, upon penalty of perjury.
Rules and regulations that govern the activities of a particular board or commission can be found in a variety of places including:
- Town Charter
- Town Code
- RTM Rules to Regulate
- Committee Charges (see the individual board or commission)
- Committee Bylaws (see the individual board or commission)
The decision to take or not to take public comment at a regular public meeting is made by the board's chair. Public comment must be heard at a public hearing.